What Is Abstract Management And Why Do You Need An Online Abstract Management Tool?
Abstract management refers to the management of submissions of abstracts by various authors for an academic conference or event. It specifically means the collection, reviewing, responding to the authors, and publishing of their works online. While managing the submissions for hundreds or thousands of workers manually, by the event manager is nearly impossible, an abstract management software tool will be of immense help to them. Several advanced features like optimized submission, customization of abstract formats, report creation, and personalized communication make it a reliable tool for academic event managers.
To know how abstract management helps and why you need an online tool for it, continue reading ahead.
What Is Abstract Management?
Abstract management is a crucial part of academic conferences. Event managers face a lot of trouble when hundreds or thousands of abstracts are submitted by authors via email. Often the authors are unaware of the criteria for submitting the abstract, which leads to many irrelevant submissions. Then, the real trouble emerges while assigning the abstracts to reviewers, scheduling sessions, communicating with authors, and making the submissions ready for presentation.
While it is cumbersome for the event organizers to do all these tasks, abstract management helps in streamlining each process, from gathering the submissions to preparing them for the final presentation. Abstract management is especially necessary for big or virtual events to ensure there is transparency between the event organizers, participants/authors, and reviewers. Using proper abstract management software, you can keep all the vital data such as authors' names, contact details, submission dates, review status, and so on. Hence you can avoid muddling up innumerable abstracts and conduct your event smoothly, ensuring the participants' satisfaction.
Why Do You Need Online Abstract Management Software?
Considering the burdensome work that organizers perform, in a virtual academic conference, an online abstract management tool is the first thing you need. The given points will explain why.
1. Collect and keep track of the submissions
It’s neither possible to collect hundreds of submissions through email, nor keep track of them manually. An online tool lets you collect all submissions in one place, download multiple submissions, change submission forms, and sort them for sending to reviewers. Thanks to the software, you can easily filter to get submissions in certain formats and save time.
2. Facilitate communication with each participant
You can notify the authors by sending automated messages about the acceptance/rejection of their proposals. There are several other participants in an academic event, like reviewers and various staff members. They need to be communicated for many reasons. The online tool helps you to interact with any person at the event at any time with a custom communication system. The best software management tool lets you send messages to target groups, such as authors from a particular country or the event staff.
3. Enjoy customization
Different academic conferences or events have various concepts and hence the types of submissions. You have a separate structure and format for every conference. So, you require abstract management software to manage a variety of submissions and customize your options according to your conference requirements. Some key aspects that need customization are acceptable formats, the submission process, form filling, and information collected from the authors.
4. Collect and validation of the data
A huge number of data is collected, during an academic conference that includes names of authors, contact details, submission details, and payment information. These vital data need to be stored for other events in the future. Robust management software helps in keeping all this information safe and accessible. It also lets you get insights from any set of data before any conference regarding an event.
5. Report Creation
An online abstract management software comes with a feature to generate reports by reading and analyzing the collected data. It helps the event organizers in crucial decision-making. It allows them to create reports based on name, file type, group, subject, and so on. With the feature of instant report creation, you can stay updated on your ongoing events and the events that are gone. Some of the best software can generate reports with data visualization. Thus, you can compare events in quick time.
6. Comprehensive dashboard
The participants of an academic conference which includes authors, reviewers, professors, and event organizers, have loads of other works in their hands. To save their time, the software provides a quick and easy login procedure and a dashboard. In the dashboard, they can quickly access, download, edit, and save the submissions. It even lets the participants edit and keeps an unfinished draft, which they can complete later. With a comprehensive dashboard, an abstract management tool truly saves the time of the participants.
7. Easy integration with other management tools
An online academic conference is not just about the submission of abstracts. There are different other things to take care of, like the collection of registration fees, content sharing, virtual meetings, media files management, communication, etc. Therefore, every event organizer works with numerous management tools to execute all the functions smoothly. However, an advanced abstract management tool integrates with digital tools, making the execution of an event easy and efficient.
Get An All-inclusive Abstract Management Software Tool for Your Event!
Academic event or conference management involves manifold tasks! If they are not handled well, it can lead to disorganization and improper administration of the submissions, leading to an unfruitful event. To save yourself from such disappointment, choose a robust abstract management software system that helps you take care of everything with a few clicks!
The online abstract management tool is increasingly used today when virtual conferences have become the trend. It is mainly because virtual conferences allow hundreds or even thousands of authors to participate. Simultaneously, any number of judges or reviewers can be added to the event. A comprehensive online abstract management tool helps in conducting such mass-scale conferences in a hassle-free way. Event managers and organizers can oversee everything and control the workflow of the event to ensure maximum satisfaction for the participants and reviewers. CTI Meeting Technology brings a comprehensive abstract management tool to collect and manage submissions efficiently. With many customization options and a flexible review system, it is the right software tool you need for your upcoming academic conference.